I was exited to get a new shelf installed in the pacemaker room of Friday:
The defibrillator shelves were out of control. Too many binders for the space available, so when we tried to file things, the adjacent folders would slide out and land on our heads.
I've also ordered narrower binders which should help very significantly.
This weeks other major work project is revolutionising the paperwork involved in new implants. I sat down with Damien and had a big talk about work, making notes and brain-storming. Turns out that under the current system the implant information is manually recorded up to seven times in one form or another (different forms/logbooks/databases but essentially the same information) and then additional photocopies are also made. No wonder I'm feeling like it is complicated and time consuming. Recently the paper trail has been particularly complicated as the locum are doing the actual implants, and are not doing a good job of the related paper work.
I dropped my boss a line, and he came, looked at the logbook and forms we've been filling out, and directed me to amalgamate them. We should end up with one form and one database. Photocopying will be a lot simpler too. Hooray!
I say Hooray, but this is what kept me up till 1am on Friday, and I still haven't got it quite right. It has got to be good enough to "sell" to the surgeons and the senior pacemaker tech. when he returns in a few weeks time.
2 comments:
You are recording the same information up to 7 times, by hand? Heck!! I'd have imagined in these days of barcodes and code readers you'd just be scanning information in once, using a little scanner like Grandpa's cute little "catscan".
Good luck getting it all sorted out, and especially with streamlining things, so that everyone can do the paperwork that they generate, instead of leaving it all for you. Glad the boss is on your side, and I hope that the Senior Tech is feeling much better after the break.
I'm still gobsmacked about the "sharing" of pacemakers with the private hospital, and the forensic accounting that required...
You looked so tired yesterday Mim, I hope you're finding ways to be kind to yourself. I'm glad you're feeling empowered to make changes at work that will help save time and resources. I'm especially pleased to hear that your boss instructed you to go ahead and make changes. This will help ease the tension when the other guy (can't remember his name) comes back expecting everything to be the same. It's never easy implementing changes, I've just spent 2 weeks doing just that at a child care centre. But as you know, despite people clinging to the same old, same old - time will eventaully show them the benefits and wisdom in those changes. Well done, I hope it will enable you to feel less pressure and more organised.
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